IT & automation
IT that runs — and automation that handles routine.
Microsoft 365, SharePoint, networking, security and process automation from one project team — not a solo operator on the side. Power Automate and n8n pre-sort, prepare and wait for your sign-off. Zero-trust basics, backup and migration from legacy tools included — for SMEs and property managers who need technology that thinks ahead.
Discuss IT project
Why IT often costs more than it saves in 2026
Most companies don't notice how much time goes into manual workflows, shadow IT and emergency fixes — until an outage, audit or system change demands everything at once.
Downtime & unplanned standstills
Server, network or backup fails on Monday morning — and operations stop. Without maintained monitoring, patch management and a tested disaster plan, every update cycle becomes a risk.
Shadow IT & Excel chaos
Teams build workarounds: private clouds, shared spreadsheets, unofficial tools. Data is scattered, permissions unclear — and nobody knows which version is correct when it matters.
GDPR & compliance risks
Over-broad permissions in Microsoft 365, missing logging, automation without a sign-off step — these aren't theoretical. Audits and data subject requests quickly reveal undocumented processes.
Skills shortage in IT
Internal capacity is missing for M365, networking and automation at once. External vendors fix tickets — but nobody connects infrastructure, security and processes into one plan.
Technology that thinks ahead
Automation with control — no autopilot without sign-off.
Our approach: technology handles sorting, assignment and preparation. Your team decides on sign-off, escalation and exceptions. No black-box workflow acting without review — GDPR and EU AI Act in view, without replacing legal advice.
Microsoft 365, SharePoint & Teams
Structure, permissions and security baseline for location-independent work — without data chaos in private folders or orphaned teams.
- Tenant setup, Conditional Access and MFA as standard
- SharePoint libraries and Teams channels by role model
- Exchange, OneDrive and guest access documented and limited
Power Automate & n8n — with sign-off
Recurring flows run in the background: sort inbox, create cases, prepare replies. Every critical step waits for human sign-off.
- Power Automate for M365-native flows and approvals
- n8n for integrations to ERP, CRM and third-party systems
- Logging and roles: who signed off what and when
Network, backup & zero-trust basics
Firewall, segmentation, backup and recovery — so an outage doesn't become a standstill and remote access stays secure.
- Network design for office and home office (VPN/zero-trust light)
- Backup with tested restore procedure — not just “green status”
- Patch management and security updates by priority
Migration from legacy tools
Move from old file servers, local ERP add-ons or siloed tools — without your team being unable to work on Monday.
- Inventory: data, permissions, dependencies
- Phased migration with parallel operation where needed
- Training and documentation for your team after go-live
What's included
Bookable in modules — typically as a package of audit, implementation and ongoing support from a fixed project team.
Microsoft 365 & collaboration
Tenant, SharePoint, Teams, Exchange and permission concept — set up, secured and documented for your team.
Network, backup & security
Stable infrastructure for SMEs and property managers: firewall, backup, monitoring and zero-trust foundations without enterprise overkill.
Process automation
Power Automate and n8n for inbox, case preparation, integrations — always with a sign-off step and traceable log.
Migration & modernisation
Move from legacy file servers, Excel workflows or outdated tools — structured, minimal downtime and acceptance by your team.
How we work
- 01
Audit & roadmap
As-is analysis: infrastructure, M365, processes, shadow IT — clear picture of what comes first and what can wait.
- 02
Foundation & security
Network, backup, M365 baseline and permissions — stable first, then automate.
- 03
Automation & migration
Flows live, legacy data migrated, sign-off workflows tested — with acceptance before production.
- 04
Operations & evolution
Monitoring, updates and step-by-step expansion — one contact per project, fixed prices instead of ticket chaos.
Common questions
Does HMS IT work as a solo operator or a team?
As a project team — strategy, implementation and technology from one source. You don't coordinate multiple vendors for M365, networking and automation. One fixed contact per project, clear prices upfront.
Power Automate or n8n — what do you recommend?
Power Automate when everything stays in Microsoft 365 and approvals should run natively. n8n when ERP, DATEV, portals or third-party systems need connecting. We often combine both — with the same sign-off logic.
Can automation be GDPR-compliant?
Yes — when processing is documented, sign-off remains for personal decisions and data stays in the EU. We build logging and roles; legal assessment remains with your data protection officer.
How long does a Microsoft 365 migration take?
Depending on data volume and complexity: baseline tenant and first teams often in 2–4 weeks. Full migration from legacy systems typically 6–12 weeks — phased, without big-bang outage.
Calm in IT — before the next outage hits
Briefly describe your system landscape and bottlenecks — we'll tell you honestly whether foundation, M365, automation or migration should come first.
Free initial consultation